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What numbers should I have on my Business Scorecard?

How Tim Transformed His £600k Appliance Business with Smart, Practical Financial Planning

Tim owns two shops in the North-West, selling and renting kitchen appliances.

For years his business thrived, but recently life on the high street has become much tougher. With the rise of online competitors offering cut-throat prices, seamless delivery options and the rental side of his business slowly losing its appeal, Tim felt like the family business was slowly slipping away.

Despite a turnover of £850,000, Tim knew something had to change.

But where to start?

It was during one of his regular sessions with his accountant – Kim at Krystal Clear, that the breakthrough began to take shape. Tim needed fresh ideas—ideas that would not only boost his sales but also protect his profit margins.

Sitting down with Kim away from the day-to-day of the shops allowed Tim to focus on real solutions, without the distractions of phone calls, deliveries, ordering product, etc.

The space created in those meetings allowed Tim to see the business through a different lens, which led to a clear plan.

The Clear Plan

Together, Tim and Kim identified a few key changes that could quickly start making a big difference:

1 Paid Next-Day Delivery Service

With free delivery no longer sustainable, they introduced a paid next-day delivery option alongside the free service.

The result? Customers were willing to pay for the convenience, generating extra sales and profit.

Additionally, this change helped Tim plan deliveries more efficiently, reducing wasted time and resources.

2 Repair and Service Plan

Tim’s customers needed more than just a kitchen appliance.

By creating a repair and service plan, Tim not only developed a new passive income stream, but he also strengthened his relationship with his customers.

Offering ongoing maintenance gave customers a reason to stay engaged with the business long-term.

3 Refer-a-Friend Campaign for Rental

To boost his rental business, Tim launched a ‘refer-a-friend’ campaign that rewarded both the referrer and the new customer with cash incentives.

The result? An uptick in the number of new customers.

The Tangible Results

These small but impactful changes began to pay off.

The paid delivery service created a new revenue stream and improved efficiency in the business.

The service and repair plans helped build loyalty within his customer base and increased sales.

The referral campaign attracted new customers.

These changes alone have put the business in a better place.

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Disclaimer

You must take professional advice before making any decisions based on the information that you have learnt here. While every effort has been made, to make sure it is accurate it cannot be precisely tailored to your personal circumstances. This article is for general information only and no action should be taken, or refrained from, as a result of this information.  Professional advice should be taken based on specific circumstances in each individual case.  Whilst we endeavor to ensure that the information contained in the article is correct, no liability will be accepted by Krystal Clear Accounting which is a trading name of Kim Marlor Associates Ltd or damages of any kind arising from the contents of this communication, or for any action, inaction or decision taken as a result of using any such information.

What are Bank Feeds and how do they work?

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In short, bank feeds create a digital link between your business bank account and your accounting software, such as Xero or QuickBooks.  

This means bank transactions are automatically downloaded into the accounting software. This simple piece of automation, completely removes the need to manually input every bank receipt and payment into the accounting software. 

Having bank feeds in place, saves a HUGE amount of time bookkeeping. That’s because it completely removes the need to manually input bank transactions into the accounting software. 

Saving time bookkeeping isn’t the only benefit for the business…. 

 

 

What should I have on my business scorecard

What are the main benefits to a business using bank feeds?

Bank feeds automate, what was previously, a time-consuming task of entering all the bank transactions into the accounting software. 

 This saves the business a HUGE amount of time (& money) spent on bookkeeping.  

With bank transactions being downloaded from the bank every day, it means it’s quicker and easier to keep the bank balance in the accounting software up-to date. 

With the accounting software up-to date, the bank is updated daily which gives you a clearer, real-time view of your business’s cash flow.  

This makes it easier for you to plan your cashflow, and take action to improve it. 

There is always the risk of errors being made when data is being manually inputted into the accounting system. It is often time-consuming to find and correct any errors. Also, if an error is large then the Profit & loss and Balance Sheet reports will be inaccurate and potentially misleading. 

 Automating the bank transaction entry previously manual process, reduces the risk of errors being made and ensures that the bookkeeping records and reports are accurate. 

How to Link Your Bank to Xero

Ensure that your bank account is set up for online banking. This feature is typically available from all major banks. 

Log into your Xero account and navigate to the banking section. Select ‘Add Bank Account’ and follow the prompts to search for your bank. 

After adding your bank account details, you’ll see an option to set up bank feeds. Click ‘Agree’ to the terms, then securely log into your online banking portal through Xero to authorize the connection. 

 

Are Bank Feeds Safe & Secure?

Yes. 

Firstly, having bank feeds in place ONLY means bank transactions are downloaded into the accounting system. They do NOT give anyone else access to the business bank account. 

 Secondly, XERO has various security measures in place to give you a piece of mind that your financial data is safe and secure: 

 

  • Encrypted Connections: Xero uses advanced encryption technology to secure the data transmission from your bank to Xero. This means your sensitive information is encrypted during transit and cannot be intercepted or read by unauthorized parties. 

 

  • Compliance and Standards: Xero adheres to high standards of data security compliance, thus ensuring that its practices meet or exceed industry security standards and regulations. 

 

  • Regular Renewals: To maintain a high level of security, XERO requires that the bank feed connection is renewed every 90 days. This process is straightforward and helps ensure that the integrity of your financial data is always protected. 

 

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KIm Marlor the MD of Krystal Clear Accounting
krystal clear accounting

In Summary

In short, having bank feeds really saves businesses time and money on their bookkeeping.  

 They automate and eliminate what is otherwise a time consuming and error prone manual process.  

 Bank feeds is just one of the ways technology can be used to help business owners improve the financial side of their business.

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