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CASE STUDY : ELECTRONICS WHOLESALER SAVES £250,000

How an Electronics Wholesaler Saved £250,000 a Year by Fixing a Hidden Profit Leak

John owned a £25 million UK-based electronics wholesaler. He had built a successful business over the years, supplying major retailers like Argos, Staples, and Currys.

Everything about the business was good – except the one recurring problem—sales returns.

Every year, millions of pounds worth of product was returned from these big-name retailers, and the company had a process to handle it. But, unbeknownst to John, this process was draining the business of over £250,000 annually.

The Problem: A Hidden Drain on Profits

Here’s how the process worked: All returned product was sent back to China for repairs.

The repairs took anywhere from 6 to 12 months, with expensive shipping costs and, by the time the products were returned, they were often discontinued, The electronics market moves on very fast…. meaning the returned products now had to be sold at a huge loss.

What no one realised was that this process was quietly draining the business of over £250,000 every year.

What no-one had done was to stop to question whether there was a better way to handle the problem. And over time, it became a massive burden on the business—financially, logistically, and emotionally.

The Solution: A Fresh Perspective

This is where a fresh perspective came into play. Instead of simply continuing with the “old” process, we recommended a bold shift: repair certain products locally in the UK and sell off the rest in bulk for £1 each.

This decision was a game-changer…….

By working with local repair companies, the business could reduce turnaround time from 6-12 months to just 1 month. This meant the products could be re-sold whilst the product was still current.  The shipping costs also disappeared as the products no longer were shipped to China.

And by only repairing specific products, they could eliminate a huge chunk of unnecessary repair costs.

The Results: More Profit, More Cash

Within a few months, the results were a game changer!

By changing just one process, the business saved £250,000 every single year. That money didn’t disappear into a black hole—it was now available to reinvest into marketing, product development, and growth.

The logistics team also became much more efficient, with fewer delays and less wasted time.

With fewer bottlenecks and a leaner process, everyone in the company was able to focus on what truly mattered, without being weighed down by inefficiencies.

A Simple 3-Step Plan to Save Your Business

So, how can you apply this approach to your own business?

  • Identify Your Biggest Cost Leak – Take a close look at your processes. Where are you losing money? Is it in inventory, shipping, or something else?

 

  • Think Outside the Box – Don’t be afraid to challenge the status quo. Ask yourself, “Is there a simpler, more cost-effective solution that I haven’t explored yet?”

 

  • Take Action – Don’t let inefficiencies fester. Start small, make one change, and measure the results. Refine and keep moving forward.

Imagine the Possibilities

Now, imagine where you could be a year from now if you started making these changes today.

Picture having more cash in the bank, fewer headaches, and a leaner, more profitable business. By thinking differently and acting decisively, you could completely transform your company’s financial future.

If you’re ready to stop letting inefficiencies drain your profits and start building a more profitable, stress-free business, now is the time to act.

Don’t wait—make the change today and watch your business grow

If  you’d like to chat through a business problem that’s causing you sleepless night the get in touch,  send an email to [email protected] or call us on 0161 410 0020.

 

 

 
Disclaimer
You must take professional advice before making any decisions based on the information that you have learnt here. While every effort has been made, to make sure it is accurate it cannot be precisely tailored to your personal circumstances. This article is for general information only and no action should be taken, or refrained from, as a result of this information.  Professional advice should be taken based on specific circumstances in each individual case.  Whilst we endeavour to ensure that the information contained in the article is correct, no liability will be accepted by Krystal Clear Accounting, which is a trading name of Kim Marlor Associates Ltd or damages of any kind arising from the contents of this communication, or for any action, inaction or decision taken as a result of using any such information.

What are Bank Feeds and how do they work?

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In short, bank feeds create a digital link between your business bank account and your accounting software, such as Xero or QuickBooks.  

This means bank transactions are automatically downloaded into the accounting software. This simple piece of automation, completely removes the need to manually input every bank receipt and payment into the accounting software. 

Having bank feeds in place, saves a HUGE amount of time bookkeeping. That’s because it completely removes the need to manually input bank transactions into the accounting software. 

Saving time bookkeeping isn’t the only benefit for the business…. 

 

 

How an Electronics Wholesaler Saved £250,000 a Year by Fixing a Hidden Profit Leak

What are the main benefits to a business using bank feeds?

Bank feeds automate, what was previously, a time-consuming task of entering all the bank transactions into the accounting software. 

 This saves the business a HUGE amount of time (& money) spent on bookkeeping.  

With bank transactions being downloaded from the bank every day, it means it’s quicker and easier to keep the bank balance in the accounting software up-to date. 

With the accounting software up-to date, the bank is updated daily which gives you a clearer, real-time view of your business’s cash flow.  

This makes it easier for you to plan your cashflow, and take action to improve it. 

There is always the risk of errors being made when data is being manually inputted into the accounting system. It is often time-consuming to find and correct any errors. Also, if an error is large then the Profit & loss and Balance Sheet reports will be inaccurate and potentially misleading. 

 Automating the bank transaction entry previously manual process, reduces the risk of errors being made and ensures that the bookkeeping records and reports are accurate. 

How to Link Your Bank to Xero

Ensure that your bank account is set up for online banking. This feature is typically available from all major banks. 

Log into your Xero account and navigate to the banking section. Select ‘Add Bank Account’ and follow the prompts to search for your bank. 

After adding your bank account details, you’ll see an option to set up bank feeds. Click ‘Agree’ to the terms, then securely log into your online banking portal through Xero to authorize the connection. 

 

Are Bank Feeds Safe & Secure?

Yes. 

Firstly, having bank feeds in place ONLY means bank transactions are downloaded into the accounting system. They do NOT give anyone else access to the business bank account. 

 Secondly, XERO has various security measures in place to give you a piece of mind that your financial data is safe and secure: 

 

  • Encrypted Connections: Xero uses advanced encryption technology to secure the data transmission from your bank to Xero. This means your sensitive information is encrypted during transit and cannot be intercepted or read by unauthorized parties. 

 

  • Compliance and Standards: Xero adheres to high standards of data security compliance, thus ensuring that its practices meet or exceed industry security standards and regulations. 

 

  • Regular Renewals: To maintain a high level of security, XERO requires that the bank feed connection is renewed every 90 days. This process is straightforward and helps ensure that the integrity of your financial data is always protected. 

 

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KIm Marlor the MD of Krystal Clear Accounting
krystal clear accounting

In Summary

In short, having bank feeds really saves businesses time and money on their bookkeeping.  

 They automate and eliminate what is otherwise a time consuming and error prone manual process.  

 Bank feeds is just one of the ways technology can be used to help business owners improve the financial side of their business.

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