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How a sudden sales slump & profit crisis turned into a £23m success...

Providing replacement cars to victims of non-fault road traffic accidents is a niche business. That was especially the case for one Cheshire based company as it specialised in high-end brands like BMW, Mercedes, Porsche, and Jaguar. Customers were referred by car dealerships, who were paid a £150 flat commission for each replacement car provided. 

Sales had grown every month for three years, and by the time they reached £18m, the plan was to sell the business the following year

But then, in one shockingly sudden month, everything changed. 

Sales and gross profit margins dropped dramatically. The entire management team was left stunned. Everyone had got used to sales increasing each month. What made the situation was worse was that there was no clear reason why. Something was seriously wrong.

The Turning Point

To understand the problem meant digging into the business numbers.

It soon became clear that the drop in sales and profit was linked to a decrease in the number of high-end, non-driveable cars being sent to the company.

These non-driveable cars, like a Porsche or Jaguar, were the most profitable for the business. For example, a non-driveable Porsche was worth £13,500 in sales, while a driveable Mini only brought in £1,500.

But something indeed was happening behind the scenes.

The numbers revealed that certain car dealerships had stopped referring these highly profitable cars altogether. It was assumed that the cars were being sent to a competitor.

The reason? A competitor had started offering a £750+ commission per car – way higher than the flat £150 commission which had remained unchanged for years.

The Solution: A Simple, Effective Plan

Immediate action was needed to stop the bleeding. A complete overhaul of the commission structure was needed. The flat £150 commission was ditched.

It was replaced by a new tiered commission system that paid a lot more for high-value, non-driveable cars and a lot less for lower-value, driveable ones.

The best part was that the new structure was cost-neutral meaning that it wouldn’t eat into the company’s profits, but it would make the business more competitive in the eyes of car dealerships.

The Results: Back on Track and Beyond

Within just three months, the effects were clear.

The number of non-driveable cars coming through the door skyrocketed, and sales and profit margins quickly returned to their previous highs. Everyone in the business breathed a huge sigh of relief.

But the transformation didn’t stop there. Thanks to the new commission structure the business was positioned for sale at a time when it was back to peak performance. A year later, the business was sold for a remarkable £23m.

Key Takeaway: Your Numbers Matter

This story isn’t unique. It’s a story of a business who, out of nowhere, faced a challenge, analysed the numbers, and took action to turn things around.

If you’re facing a similar situation or just want to ensure your business stays on the right track, it all starts with having the right numbers AND understanding them.

Ready to take control of your business and see similar results? Let's get started today!

To get in touch you can drop us an email to [email protected] or call one of the team on 0161 410 0020.

Disclaimer

You must take professional advice before making any decisions based on the information that you have learnt here. While every effort has been made, to make sure it is accurate it cannot be precisely tailored to your personal circumstances. This article is for general information only and no action should be taken, or refrained from, as a result of this information.  Professional advice should be taken based on specific circumstances in each individual case.  Whilst we endeavor to ensure that the information contained in the article is correct, no liability will be accepted by Krystal Clear Accounting which is a trading name of Kim Marlor Associates Ltd or damages of any kind arising from the contents of this communication, or for any action, inaction or decision taken as a result of using any such information.

Related Articles

In short, bank feeds create a digital link between your business bank account and your accounting software, such as Xero or QuickBooks.  

This means bank transactions are automatically downloaded into the accounting software. This simple piece of automation, completely removes the need to manually input every bank receipt and payment into the accounting software. 

Having bank feeds in place, saves a HUGE amount of time bookkeeping. That’s because it completely removes the need to manually input bank transactions into the accounting software. 

Saving time bookkeeping isn’t the only benefit for the business…. 

 

 

What are the main benefits to a business using bank feeds?

Bank feeds automate, what was previously, a time-consuming task of entering all the bank transactions into the accounting software. 

 This saves the business a HUGE amount of time (& money) spent on bookkeeping.  

With bank transactions being downloaded from the bank every day, it means it’s quicker and easier to keep the bank balance in the accounting software up-to date. 

With the accounting software up-to date, the bank is updated daily which gives you a clearer, real-time view of your business’s cash flow.  

This makes it easier for you to plan your cashflow, and take action to improve it. 

There is always the risk of errors being made when data is being manually inputted into the accounting system. It is often time-consuming to find and correct any errors. Also, if an error is large then the Profit & loss and Balance Sheet reports will be inaccurate and potentially misleading. 

 Automating the bank transaction entry previously manual process, reduces the risk of errors being made and ensures that the bookkeeping records and reports are accurate. 

How to Link Your Bank to Xero

Ensure that your bank account is set up for online banking. This feature is typically available from all major banks. 

Log into your Xero account and navigate to the banking section. Select ‘Add Bank Account’ and follow the prompts to search for your bank. 

After adding your bank account details, you’ll see an option to set up bank feeds. Click ‘Agree’ to the terms, then securely log into your online banking portal through Xero to authorize the connection. 

 

Are Bank Feeds Safe & Secure?

Yes. 

Firstly, having bank feeds in place ONLY means bank transactions are downloaded into the accounting system. They do NOT give anyone else access to the business bank account. 

 Secondly, XERO has various security measures in place to give you a piece of mind that your financial data is safe and secure: 

 

  • Encrypted Connections: Xero uses advanced encryption technology to secure the data transmission from your bank to Xero. This means your sensitive information is encrypted during transit and cannot be intercepted or read by unauthorized parties. 

 

  • Compliance and Standards: Xero adheres to high standards of data security compliance, thus ensuring that its practices meet or exceed industry security standards and regulations. 

 

  • Regular Renewals: To maintain a high level of security, XERO requires that the bank feed connection is renewed every 90 days. This process is straightforward and helps ensure that the integrity of your financial data is always protected. 

 

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KIm Marlor the MD of Krystal Clear Accounting
krystal clear accounting

In Summary

In short, having bank feeds really saves businesses time and money on their bookkeeping.  

 They automate and eliminate what is otherwise a time consuming and error prone manual process.  

 Bank feeds is just one of the ways technology can be used to help business owners improve the financial side of their business.

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