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Why sometimes you have to ignore the numbers for long term gain

Employers NIC and NMW

I’ went on an event at The Vox near the NEC in Birmingham, when things opened up after a lock down due to the Covid -19 Pandemic.  Sometimes you have to ignore the numbers for the greater good of your business…

I’ll tell you more below…

Here’s the response I got…

So, you can imagine my frustration when I received an email out of the blue the day before going to the event.  It was from “Guest Relations” for IHG Hotels in the USA.  I was due to stay at a hotel near the NEC.  All it said really apart from a load of corporate speak was    “……The safety of our guests is the number one priority and as one of our steps to help prevent the spread of Covid-19, we would like to advise that the hotel is not available to the public until further notice, thus the cancellation of your reservation…..”

 

Here’s why it was so damaging

The email went on to say any fees or penalties will be waived and refunded…..I’m sorry penalties but you cancelled not me…

I can only assume that a “Technical” Accountant (yes you heard that right) in Head office somewhere had run the numbers and decided right now the numbers regarding profitability didn’t add up……

Now you know I would be the first to tell my clients to “Know their numbers” and “Make a profit” but sometimes in exceptional circumstances you have to override the numbers and take a bigger picture longer term commercial view.

I get they were not going to be flooded with a full hotel, but they had to open up again, and the goodwill they would have got.  They could have harvested so much good publicity and that would have put them in a fantastic position.

Exceptional Circumstance

We have come through a pandemic that none of us have ever experienced before in business.  It has caused the forced closure of thousands of businesses across the world, why would you not open up and take advantage of saying we are here, we are open for business and just think differently. 

Businesses who will win

The businesses that have thought smartly about this will be the winners, who have kept in touch with their customers and communicated honestly.  Maybe sent a little gift to remind their customers they are still around.  Having an opening fanfare, maybe even an opening gift.  They could have marketed their hotel at the NEC to get more occupancy.  I can only assume they are closed as they don’t have enough guests….well go and get them. 

If they had thought smartly about it, they could have asked the guests why they were coming, were they going to NEC and what was the event….then gone to the event organiser with an offer to drum up business. 

Not nimble enough

The problem with big corporate organisations is no joined up thinking, people don’t care enough and no one has the big picture and thinks deeply about the consequences of it!! 

If the accountant had been commercial he or she would have thought how they could turn the situation around to their benefit rather than thinking lets cut costs…..

They hadn’t thought about the inconvenience to the customer, or more importantly how they made them feel.

I for one, won’t be rushing back….you see, there are many hotels and they don’t have great positioning so their hotel has nothing that really makes them stand out to me.  They just happened to have a car park and be close to the venue.

 

The moral of the story is…

Don’t make snap decisions, think about the bigger picture and sometimes long term gain trumps short term profits…..but run your numbers and consider everything carefully….. 

If your accountant doesn’t help you with thinking deeply about the success of your business and you’d like a more commercially focused accountant.  Give us a call on 0161 410 0020 or email [email protected]

 

Remember “Not all Accountants are the same” 

 

 

 

 

Disclaimer
It is important that you take professional advice before making any decisions based on the information that you learnt here. While every effort has been made to make sure it is accurate it cannot be precisely tailored to your personal circumstances. This article is for general information only and no action should be taken, or refrained from, as a result of this information.  Professional advice should be taken based on specific circumstances in each individual case.  Whilst we endeavour to ensure that the information contained in the article is correct, no liability will be accepted by Krystal Clear Accounting which is a trading name of Kim Marlor Associates Ltd or damages of any kind arising from the contents of this communication, or for any action, inaction or decision taken as a result of using any such information.

 

 

 

 

What are Bank Feeds and how do they work?

Related Articles

In short, bank feeds create a digital link between your business bank account and your accounting software, such as Xero or QuickBooks.  

This means bank transactions are automatically downloaded into the accounting software. This simple piece of automation, completely removes the need to manually input every bank receipt and payment into the accounting software. 

Having bank feeds in place, saves a HUGE amount of time bookkeeping. That’s because it completely removes the need to manually input bank transactions into the accounting software. 

Saving time bookkeeping isn’t the only benefit for the business…. 

 

 

to reach a larger audience

What are the main benefits to a business using bank feeds?

Bank feeds automate, what was previously, a time-consuming task of entering all the bank transactions into the accounting software. 

 This saves the business a HUGE amount of time (& money) spent on bookkeeping.  

With bank transactions being downloaded from the bank every day, it means it’s quicker and easier to keep the bank balance in the accounting software up-to date. 

With the accounting software up-to date, the bank is updated daily which gives you a clearer, real-time view of your business’s cash flow.  

This makes it easier for you to plan your cashflow, and take action to improve it. 

There is always the risk of errors being made when data is being manually inputted into the accounting system. It is often time-consuming to find and correct any errors. Also, if an error is large then the Profit & loss and Balance Sheet reports will be inaccurate and potentially misleading. 

 Automating the bank transaction entry previously manual process, reduces the risk of errors being made and ensures that the bookkeeping records and reports are accurate. 

How to Link Your Bank to Xero

Ensure that your bank account is set up for online banking. This feature is typically available from all major banks. 

Log into your Xero account and navigate to the banking section. Select ‘Add Bank Account’ and follow the prompts to search for your bank. 

After adding your bank account details, you’ll see an option to set up bank feeds. Click ‘Agree’ to the terms, then securely log into your online banking portal through Xero to authorize the connection. 

 

Are Bank Feeds Safe & Secure?

Yes. 

Firstly, having bank feeds in place ONLY means bank transactions are downloaded into the accounting system. They do NOT give anyone else access to the business bank account. 

 Secondly, XERO has various security measures in place to give you a piece of mind that your financial data is safe and secure: 

 

  • Encrypted Connections: Xero uses advanced encryption technology to secure the data transmission from your bank to Xero. This means your sensitive information is encrypted during transit and cannot be intercepted or read by unauthorized parties. 

 

  • Compliance and Standards: Xero adheres to high standards of data security compliance, thus ensuring that its practices meet or exceed industry security standards and regulations. 

 

  • Regular Renewals: To maintain a high level of security, XERO requires that the bank feed connection is renewed every 90 days. This process is straightforward and helps ensure that the integrity of your financial data is always protected. 

 

people are connected
KIm Marlor the MD of Krystal Clear Accounting
krystal clear accounting

In Summary

In short, having bank feeds really saves businesses time and money on their bookkeeping.  

 They automate and eliminate what is otherwise a time consuming and error prone manual process.  

 Bank feeds is just one of the ways technology can be used to help business owners improve the financial side of their business.

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